How to Write a Cover Letter

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Cover Letters. Even though we deride them, they are the case which  covers everything that we can’t express in our resumes.  Having a good cover letter is the first chance to impress an employer. A potential employer will always look for a cover letter in your job application. So never think that, nobody will actually read it. This doesn’t just support your CV – it’s an opportunity for you to stand out from the crowd and encourage the recruiter to put you through to the next round. So, here are few points to make a helpful guide to have a good cover letter for you resume.

-> You should have a letterhead at the top of the cover letter, which will include your full name, address, telephone number, email address. You should also take care of the font and formatting used for the letterhead. It should create a visual appeal on the employer at first look and should separate the letterhead from the rest of the letter.

-> Mention the recepient’s name, organization, address and date below the letterhead. Make sure it looks professional.

-> Address the recipient with proper salutation. If you know the name of recruitment manager, you should address it like “Dear <name>”followed by comma. If you don’t know the name, you can address it as “Dear Recruitment Manager” or “Dear Hiring Manager”. Or if you are not sure about the exact designation, you can mention as “To whom it may concern”.

-> In the first paragraph of you letter, given a brief description of the job you are applying for in one or two lines.

-> In the next paragraph, you need to mention all details to make them sure that you are matching the requirement of the position.  Make your qualifications and skills get highlighted and ensure it fits for the open position. The employer should believe that, you can contribute to their bottom line and they will not regret on their selection. To achieve this, you need to research about the employer’s history and background.

-> The closing paragraph should be of two to four sentences where you direct the employer to the enclosed resume and make them sure that, you will be available for an interview. Thank the employer for their time and consideration with appropriate closing like “Respectfully” or “Sincerely” or “Regards”. Print your full name and signature at the end.

Review the cover letter once you complete it. Do spell-check including grammar. Avoid writing in passive voice, it should not sound like you are not the reason for everything happened to you and your accomplishments, and it was done by some other entity. Also, the cover letter should sound professional and educated, don’t use abbreviations, slangs, take care of the punctuations.

Once you done with the review, ask one or two of your friends or others to go through the final draft of your cover letter. Read it aloud to know how it sounds. Cross check the name of the company, address, the name of the person to whom it is addressed and the positions you are applying for. And, here you go with a proper cover letter for your resume!!